Planning any kind of event can be overwhelming. Whether it’s a birthday party, corporate event or wedding, working around the logistics requires some legwork. Some things crop up on the D-day and if you hadn’t properly planned, they risk ruining the entire event. We want to help you arrange an engaging and productive event. We’ll share with you some tips to get started.
Understand the event goals
It’s really important to define your needs and goals before planning an event. It makes everything easy to plan and execute. For instance, you may want to celebrate some team members or simply build the company culture by giving people an opportunity to socialize. When you establish your goals, it’s easy to move forward with the rest of the planning. For instance, you should be able to organize the food, venue and dress code based on the theme.
Communicate these goals to the service providers you will be working with. For instance, if you will be working with a corporate caterer Toronto, share the concept beforehand to help in coming up with a suitable menu. Everyone who is helping you to organize the function should know your goals so that you are all on the same page.
Breakdown the tasks
When planning a corporate event, there are so many things that need to be done which can quickly add on to the stress and frustration you are experiencing. To ease the stress of event planning, start by breaking down the necessary tasks. What are the essentials? For instance, shopping around for corporate catering companies should be on your to-do list. You also need to find a venue and someone to do the décor. Include details such as finalizing the menu.
Once you put down all the required tasks, allocate timelines for each one. For instance, if you have vendors, when do they need to be paid? Putting it down will help ensure nothing is overlooked. It helps to also ensure everything runs smoothly on the day of the event. Don’t forget the minor details such as transportation for your attendees, sending out invitations and getting the party favors ready. Organize who will do what and have completion dates if necessary. Find a suitable company to offer corporate catering Toronto way in advance.
Communication is key
You must communicate with everyone involved ahead of time. If you need help in undertaking some tasks, inform the team you want to delegate early in advance. In fact, you may want to allow the team to share their opinions on different aspect of the event. It’s important for people to feel like they played a role in designing the event. You also need to ensure you are all on the same page.
Regular communication will help you to avoid internal struggles that often cause corporate events to experience hitches. You need to avoid the back and forth with the people and vendors by regularly communicating with any third-party suppliers. Don’t just book their services and go quiet for weeks expecting them to show up and meet all your needs. Call in a week to the event to confirm your bookings and to make sure you are on the same page.